How to Fill Out USPS Form 1583 Anywhere

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OneNotary Team

May 28, 2021

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Are you looking to rent a postal mailbox, virtual mailbox, or PO box? If so, you need to fill out USPS Form 1583. If you get confused the first time you see this form, do not panic! Even though post office form 1583 can’t look confusing, it is relatively straightforward once we walk through it step-by-step. Learn more about how to properly fill out US Postal Form 1583 below! Make sure you work with a professional notary who can help you complete the process!

What Is USPS Form 1583 Used For?

The United States Postal Service is responsible for regulating how mail can be handled and received. In addition, the USPS is also in control of specific procedures when it comes to a commercial mail receiving agents, usually shortened to CMRAs. Therefore, this is a form that allows commercial mail receiving agencies to receive mail on behalf of someone else.

As a result, if you are interested in renting a postal mailbox or virtual mailbox for your business, you have to designate your commercial mail receiving agencies. If you do not fill out this form properly, you may not be able to receive your mail.

Finally, USPS Form 1583 also makes sure that a responsible party is linked to the mailbox. That way, you do not have to worry about what happens to your mail when it arrives at your virtual mailbox or postal mailbox. In the end, USPS Form 1583 is an important part of helping you get your PO box established.

form 1583

Who Signs the Form?

In general, there are three separate people who will have to sign the form in order for it to be completed. These include:

  • Yourself
  • Your CMRA
  • Your Notary

Finally, the form will also be signed by whoever approves it. If you want to get this one approved, you have to follow the step-by-step instructions below.

How To Fill Out USPS Form 1583 Step by Step

If you are interested in filling out USPS Form 1583, there are a few important steps you have to follow. These include:

Step 1: First, you have to download a clean copy of USPS Form 1583. If there are mistakes made on prior forms, you will have to start over again. You need to manually fill in the correct information in each box.

Step 2: Next, take a look at the three broad sections on USPS Form 1583. This includes the CMRA information, the mailbox, and the owner information. There are optional sections for business information that you may want to fill out as well.

Step 3: After this, you have to get your CMRA the fill out the CRMA section. There is a good chance that you will be able to skip over this yourself; however, you do have to get your CMRA to fill out the section.

Step 4: After this, you have to fill out the mailbox on her and optional business information.

Even though the vast majority of these items are relatively self-explanatory, it is important to note the requirements of each individual box. These include:

  • Box 2: In this box, you have to write your name exactly as it will appear on any mail that is addressed to you.
  • Box 3: Here, you have to write the address of your mailbox. This includes the mailbox number that you have been assigned.
  • Box 5: In this area, you are going to sign the form authorizing that specific location to receive your mail on your behalf.
  • Box 6 and 7: In this box, you have to specify the person who was applying for the mailbox. This is probably the same person who is going to be receiving mail for that specific mailbox. You should also include a phone number and secondary mailing address to which questions or concerns can be sent.
  • Box 8: You should write down the two separate IDs that are going to act as proof of your identity. One of these has to be a photo ID.

Step 5: Finally, you have to get the form notarized before you sign box 16. After you have filled out all of these boxes, your phone should be complete.

In addition to these steps, you may want to fill out the optional business information as well. Box 10 is the location for your business contact information, box 11 indicates the products or services that your business provides, and box 12 indicates other members or employees who may receive mail at that specific mailbox.

How To Notarize USPS 1583 Form


In order to complete USPS Form 1583, you need to get the form notarized by a professional notary. It will be the responsibility of the notary to ensure your identity. Even though notaries can be found just about everywhere, professional notaries often operate erratic schedules. A few common areas where notaries are found include:

  • The courthouse
  • The offices of lawyers
  • Corporate buildings
  • Banks
  • Mail services

Therefore, they may not always be at their physical locations, which could cause you to waste a trip. Fortunately, you can also meet with a professional notary online.

Notarize it Even Outside the US with OneNotary!

Even if you are not located in the United States, you can still get USPS Form 1583 notarized online with the help of OneNotary. The steps include:

  • 1: First, you need to select an available time and schedule your session with an online notary.
  • 2: Next, you need to upload your documents, which will be USPS Form 1583, along with any IDs you need to use.
  • 3: You will answer a few questions to properly identify yourself.
  • 4: You will meet with your online notary to complete the notarization process.
  • 5: Finally, you will download your completed documents.

Instead of wasting your time running around trying to find a physical notary, get USPS Form 1583 notarized from the comfort of your own home with the help of OneNotary.

Frequently Asked Questions About USPS Form 1583

A few common questions people have about USPS Form 1583 include:

What is USPS Form 1583?

This is a form that authorizes CMRAs to receive mail on behalf of someone else.

Do I need to get USPS Form 1583 notarized?

Yes, in order to get USPS Form 1583 approved, you need to get the form notarized by a licensed notary.

Can I use a PO box as a legal address after filling out USPS Form 1583?

No, you typically cannot use a PO box as a legal address.

Fill Out USPS Form 1583 Properly

Ultimately, you will need to fill out USPS Form 1583 if you have any interest in renting a mailbox from the post office, whether this is a PO box or a virtual mailbox. This form is important for making sure you get your mail properly. If you make mistakes while filling out your form, it can delay the rental process. That is why you need to work with a notary who can help you fill out this form properly. Keep in mind that you do not have to use a physical notary. You may be able to save a lot of time and money if you work with a virtual notary from OneNotary instead.